Meeting Professionals

Now that you’ve hired Mike…

Here are some helpful frequently asked questions to get you started.

  1. You’ve Booked Antarctic Mike, Now What?
    • Thank you for booking Antarctic Mike. I’ll work with you to make your job easier.
    • First you’ll receive a speaking agreement. (Straightforward–no legalese.)
    • Sign and return with 50% deposit to hold the date (remainder of fee is due the day of the event).
    • You (and or your committee) will fill out a questionnaire (see below) to assist me in personalizing my presentation for YOUR group.
    • A few weeks prior to the event, we’ll finalize the details with a conference call.
    • Enjoy the accolades as your group applauds you for doing such an awesome job for this year’s event!
  2. Is there a Pre-Program Questionnaire?

    Thank you very much for helping me make this a presentation that your attendees won’t forget! Your answers to these questions will allow me to customize my message for your audience and their specific needs. Please include answers of any length as this will help me understand your organization better. To download a PDF of this form please click here.

    Be sure to allow enough time to fill this out in its entirety. Please submit this questionnaire at least 6 weeks prior to your event.

    Please send a copy of all memos, programs announcements, brochures, and other promotional materials relating to this presentation. In addition, any annual reports, company newsletters/papers/flyers, or key product brochures would be appreciated. Please send all information to Mike Pierce, 518 Sweet Pea Pl, Encinitas, CA 92024. You may also email me the information if that works better for you.

  3. Can I Get a High Resolution Photo of Antarctic Mike?

    Click Here to Download High Resolution Photos of Antarctic Mike

  4. What’s the optimal room set up?
    • A riser is great if you have more than 50 people so that they can have an unobstructed view. Mike doesn’t use a lectern so if there needs to be on the stage, move to one side and slightly back from the front so again, it doesn’t block audience view. If there is a head table on the stage, please move to the back of the stage during his presentation (or off the stage entirely). If there are people seated at the head table, invite them to reserved seats in the front row during Mike’s presentation–otherwise they will get a stellar view of his back!
    • Please provide a small table for his to set items on that he’ll be referring to (this could be a cocktail table or slightly larger), and a glass of water.
    • If you are setting up rounds, half-rounds are best so that people don’t have their backs to the stage. If theater style is preferred, chevron is best. By angling the rows you maximize the ability of people to see other people’s faces. This can really ramp up the audience’s enjoyment and response even more. If you are setting up classroom style, again, angle the rows so that people can see one another, rather than having rows run straight across the room. Whatever your set-up may be, set the audience close to the stage–don’t leave a huge alley between Mike and the attendees. Let them be up close and personal.
    • Mike prefers lights full up so that the audience is wide awake, and again, can see one another clearly, as well as see Mike.
  5. What about Mike’s travel and travel expenses?
    • Mike knows budgets are tight and will do his best to get you a great airfare. His preferred airline is Southwest. United is the airline of choice when going to where Southwest does not fly. Mike always flies coach unless you’re inviting him overseas to Europe or Asia or even Antarctica! If Mike flies from one client to the next client, he will split that leg of the airfare between the two clients – offering additional savings.
    • When arranging a hotel room for Mike, Hampton Inn is preferred when available or one of the Hilton family of hotels if Hampton Inn is not an option. Please book non-smoking direct billed to your master account. And because he needs a good-night’s sleep before your event, please request a room not next to an ice machine, elevator, or exit door.
    • Mike is a season traveler and with a rental car can find his way to the event. Hertz is Mike’s choice of cars, but if another rental company is much less expensive, let’s go with that one.
    • As for meals, Mike can include this in an overall flat fee (see below), charge a per diem of $50/day, or invoice with receipts after your event. Mike is a simple eater and won’t run your tab up at fancy restaurants. He prefers Chipotle or Subway and has no dietary restrictions.
    • Tip and incidentals: These are minor expenses, generally $20 or less per trip.
    • Travel expenses can be handled one of two ways. Mike does have a flat fee for travel that includes airfare, ground transportation, meals, tips and any other incidentals. All you are responsible for is the hotel room. The expenses are paid along with the speaking fee the day of the event and voilà! You are done with any more exchange of monies, invoices, and the like. Inquire with Mike about his current flat fee rate for expenses.
    • The other option is that Mike can invoice you after the event for expenses. He will provide copies of receipts along with the invoice. The travel expenses are due 14 days upon receipt.
    • That’s pretty much it! If you have any additional questions, call 760-805-2170.